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Mohawk College

Senior Accounting Clerk/Coordinator



Job Description

Status: Full Time

Hours: 35 hours/week

Campus: Fennell

Payband: I

Range of Pay: $33.17



The Senior Accounting Clerk/Coordinator is the subject matter expert in the accounting processes, information, applications and client service.



The Senior Accounting Clerk/Coordinator’s responsibilities include the following:

  • Providing functional guidance to 6 full-time and 1 part-time support staff in the Accounting Services department including troubleshooting issues for Non-Student FASTAR Invoicing, College’s various payment collection systems (i.e.CORE Cashiering, E-Register, E-Ply, AIMS, CALE, Ticketpro, HONK, OneCard), Banner AR and AP, Intellecheck, Evisions, FAST General Ledger and Purchasing Card systems
  • Providing functional guidance to International staff members regarding banking issues and wire payments
  • Providing functional guidance to bookstore accounts payable, troubleshooting AP, purchasing ghost card and month end issues.
  • Primary bank contact for various daily banking activities including wire transfers, security setup for on-line banking, and uploading files to bank (Positive Payee and EFT payments),
  • Analyzing and reconciling the College’s main bank accounts (Canadian and US)
  • Approving accounts payable and bookstore payable cheque batches up to $14,999
  • Approving accounts receivable invoicing and debit/credit adjustment batches up to $14,999 initiated by the Senior Accounts Receivable Clerk.
  • Approval of weekly cheque registers
  • Approval of journal vouchers created by Bookstore and Accounting Staff
  • Maintenance of the Accounts Payable commodity tax tables
  • Determination of appropriate action and assisting staff to resolve discrepancies in the CORE cashiering system, Banner Accounts Payable modules, Non-Student FASTAR, Purchasing Card and closing of AR Banner payfiles
  • Recommending and developing procedures and testing scenarios for new Accounts Payable, Banking, on-line payment, purchasing card  or CORE cashiering initiatives
  • Setup and maintenance associated with CORE Cashiering Software Administrator tasks
  • College-wide cashier training, communication of safe cash handling procedures and co-ordination of daily deposits to bank
  • Reconciliation of various balance sheet accounts
  • Preparation of various journal vouchers related to daily banking activity, HST, balance sheet accounts, miscellaneous corrections
  • Preparation of monthly HST returns for the College and Foundation
  • Preparation of daily cash available report
  • Preparation of quarterly Accounting stats
  • Administration of College’s Purchasing Card program
  • Administration of PCI compliance training
  • Monthly Operating Statement expense variance analysis
  • Other duties as assigned by Manager, Accounting Services 


The successful applicant will possess:

  • 3 year diploma / degree plus certification in Accounting and working towards a professional accounting designation (such as CPA).
  • Minimum 3 years of practical experience with an integrated financial information system utilizing the general ledger, accounts receivable and accounts payable modules.
  • Minimum 3 years of practical experience with accounts payable and accounts receivable practices and procedures.
  • Minimum 3 years practical experience with bank reconciliation duties.
  • Minimum 3 years practical experience with general accounting duties.

To be compliant with the Acceptance of Payment Card Policy and PCI Requirements, this position is required to provide a Police Check prior to the commencement of employment.

Please apply online at:


Contact Information

Mohawk College
Posting Date: 08-Sep-2017Accounting and Finance Permanent, Full-Time Open 1Member or Student ASAP
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