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University of Guelph

University Secretary

Canada-Ontario-ALL

Guelph2017-0110-1504524

Company Information

The University of Guelph is a leading comprehensive Facts university. Its students, faculty and staff pursue active inquiry and exercise creativity across a range of disciplines, including physical and life sciences, business, arts and humanities, and social, agricultural and veterinary sciences. Research-intensive and learner-centred, U of G has campuses in Guelph and Ridgetown and is a partner in the University of Guelph- Humber in Toronto. It is known for excellence in the arts and sciences, and for its commitment to developing exceptional thinkers and engaged citizens. Having established itself as Canada’s Food University, U of G puts knowledge into action and develops the whole student.


Job Description

Forbes includes U of G Among Canada’s Best Employers

University Secretary

University Secretariat

Hiring #: 2017-0110

The University Secretary, as Secretary of the Board of Governors and Secretary of the Senate, provides leadership and expertise to ensure the effective operation and administration of the University’s system of governance. Administratively reporting to the President and Vice-Chancellor, the Secretary provides and oversees services to the Board and Senate and works with senior colleagues to maximize the effectiveness and efficiency of the University’s governance systems. S/he is responsible for coordinating and facilitating the activities of the Board of Governors and of the Senate, and their committees, subcommittees, councils, boards, and student judicial hearing and appeal committees to ensure the effective and efficient operation of the University’s bicameral system of government. The University Secretary is also responsible for administration of freedom of information and privacy legislation at the University and is a delegated decision-making authority under the provincial Freedom of Information and Protection of Privacy Act (FIPPA). The University Secretary is responsible to the entire university community for the provision of timely, accurate, and objective information, advice, interpretation and application of policy and legislation as it relates to access to information and privacy or the University of Guelph Act (1964).

Ideal candidates for the role of University Secretary will have a professional or graduate degree combined with several years of senior administrative experience, preferably in a post-secondary environment. Experience with governing boards or work experience in a similar capacity is desirable along with management/leadership experience. Demonstrated experience in working in large, complex organizations with multiple stakeholders with both formal and informal governance structures is critical.

Candidates must demonstrate competency in the following areas and be able to facilitate the development of these skills in members of the secretariat staff:

  • Strong knowledge of the functional organization of the university and in particular, the role of the Board, the Senate and the Secretariat; 
  • Knowledge of administrative law and demonstrated experience managing corporate responsibilities and legislative obligations; 
  • Proven ability to handle confidential information in a judicious way, ensuring the integrity of the Secretariat and of the University; 
  • Strong interpersonal skills; able to elicit confidence and cooperation of the various groups (administrators, staff, faculty, students, alumni, and the community at large) who look to the Secretariat for assistance, information and advice; 
  • Demonstrated capacity to effectively organize and prioritize a demanding and diverse work load, generally under inflexible and critical time constraints. Must have flexibility to work outside of a regular schedule to meet deadlines; 
  • A strong communicator, able to express ideas and information, both orally and in writing, in a clear; concise and diplomatic fashion; 
  • Ability to manage conflict with tact and empathy, analyze problems and identify solutions; 
  • Strong proficiency with Microsoft Office suite of software including: Word, Excel, Power Point and Outlook.

Confidential inquiries and/or applications should be directed to Sarah Lima, Human Resources Director (Talent Acquisition) at 519.824.4120 ext. 56495.

Posting Date: 2017 04 03
Closing Date: 2017 04 14


Contact Information

University of Guelph
Sarah Lima
HR Director (Talent Acquisition)
slima@uoguelph.ca
519-824-4120 ext. 56495
https://www.uoguelph.ca/
Posting Date: 03-Apr-2017Executive and General Management Permanent, Full-Time Open 1 ASAP
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