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University of Guelph

Administrative Manager



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Job Description

Administrative Manager

OVC SAS Graduate and Research Services & Operations – Population Medicine

Make full use of your administrative savvy and business administration or management education in this key mandate within Ontario Veterinary College Shared Administration Services (OVC SAS).

Reporting to OVC’s Chief Administrative Officer, you will serve as a member of the OVC Administrative Management Team, which is comprised of seven individuals, each supporting a unique portfolio within the College. Your portfolio as an Administrative Manager will cover a dual mandate – providing administrative oversight and operational support to the Department of Population Medicine as well as managing Graduate Program and Research Services for the College as a whole.

Supporting the Department of Population Medicine, you will:

  • work closely with the Department Chair to ensure operational effectiveness, efficiency and financial sustainability;
  • oversee a base budget of $3.8M and a significant number of research grants;
  • be accountable for the Department’s overall financial sustainability by monitoring its operating accounts and providing financial analysis and reporting; and
  • supporting general human resource activities to ensure adherence to collective and employee agreements and related University and Department policies and procedures.

The Ontario Veterinary College (OVC) currently has 300+ graduate students (with potential for growth) registered in its wide range of graduate programs, including MSc, MBS, MPH, DVSc, and PhD. Assuming College-level supervisory accountability for OVC’s SAS Graduate and Research Support Services, you will have financial oversight for a $1.2M base budget for graduate students plus an additional $900,000 in graduate growth for a total of $2.1M. As Administrative Manager, you will partner with other members of the College, to lead change while advocating for a positive workplace at OVC, which is a critical strategic initiative identified by OVC as part of its 2017-2022 Strategic Plan.  

To assume the integral role of Administrative Manager, you must have:

Ÿ  An undergraduate degree in Management or Business Administration combined with at least four (4) years of experience in a similar administrative role;

Ÿ  Familiarity with the application and interpretation of collective and employee agreements and employment policies and procedures;

Ÿ  Knowledge of general accounting practices and procedures, and experience conducting financial analysis reporting;

Ÿ  A proven level of accuracy and attention to detail;

Ÿ  Demonstrated analytical and problem-solving skills;

Ÿ  Strong relationship-building and interpersonal skills combined with effective communication abilities;

Ÿ  Strong initiative and leadership/supervisory abilities;

Ÿ  Exceptional organizational skills and the ability to meet deadlines and adapt to changing priorities;

Ÿ  An understanding of, respect for, and the ability to uphold confidentiality; and

Ÿ  Advanced skills using the suite of Microsoft Office software, particularly Excel.


Ÿ  A science background; and

Ÿ  Familiarity with an academic environment and culture.

The University of Guelph ( is one of Canada’s leading research-intensive comprehensive institutions, with a record of outstanding scholarship in the arts, humanities, social sciences, life sciences, physical and engineering sciences, agriculture and veterinary sciences. This is your chance to join us in our endeavour to change lives and improve life.

To view a detailed posting of this Administrative Manager role, including application instructions, please go to our website at Applications, quoting Hiring #2017-0187, must be sent to: Closing date: Tuesday, May 23, 2017.

We thank all applicants for their interest, but wish to advise that only those selected for an interview will be contacted.

The University of Guelph is committed to equity in its policies, practices and programs, supports diversity in its teaching, learning and work environments, and ensures that applications from members of underrepresented groups are seriously considered under its employment equity policy. All qualified individuals who would contribute to the further diversification of our University community are encouraged to apply.

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University of Guelph
Posting Date: 08-May-2017General Administration, Supervision and Management Permanent, Full-Time Open 1 ASAP
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