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Trent University

Restricted Funds Accountant


Peterborough Posted 25 Days Ago1558678

Job Description

Job Title:   Restricted Funds Accountant
Job Number:   X-334
NOC:    1111
Band:    Administrative/Professional – 5 
Department:   Financial Services
Supervisor Title:  Manager, Restricted Funds and General Accounting  
Status:  Full-time (35 hours per week), 12 month contract
Salary:  54,038 - $72,049 per annum (i.e. $ $4,503.13 - $6,004.06 per month)
Location:  Trent University Peterborough
Start Date:  As soon as possible

Job Purpose

Under the general direction of the Manager of Restricted Funds and Accounting, the Restricted Funds Accountant works closely with researchers, funding agencies and Office of Research staff to administer restricted funding; ensuring compliance with the University’s and restricted funds sponsor’s financial administration policies and procedures and generally accepted accounting principles.


The Restricted Funds Accountant prepares financial reports as required and provides administrative support for account holders who have restricted funding (primarily research and trust accounts), interpreting both Trent and funding agencies’ policies and procedures.  This position also assists external auditors in audit of sponsored funding and expenditures.


Reviewing applications and providing financial feedback on contract contents before applications are submitted to funding agencies, this position will work closely with the Office of Research to support pre-award activities.  Overhead charges and revenues will be monitored by this position.


Key Activities

  1. Interprets Trent University and external agency's financial policies and procedures for restrictedly funded account holders by answering queries by phone, email or by providing information and advice to ensure that activity is in compliance with the provided guidelines.
  2. Prepares and produces financial reports as required for funding from external agencies to ensure compliance of grant expenditures with the funding agency's guidelines or budget parameters.
  3. Administers restricted fund accounts by establishing the account numbers, monitoring revenue and expenditures, as well as maintaining the research project database. This enables grant holders to have the necessary financial tools available to accomplish their research.
  4. Prepares monthly journal entries for restrictedly funded accounts where corrections are necessary to reflect an accurate balance in each account.  Aids in the monthly distribution of the statements for restrictedly funded accounts on a timely basis.
  5. Provides assistance when unspent funds must be returned to the funding agency or to a term expired university account by confirming the actual balance to be transferred after ensuring all related expenditures have been allocated to the account.  Prepares journal entry once the transfer has been authorized.
  6. Responsible for the reconciliation of University receivable accounts for funding and research invoicing and ensuring the timely remittance of funds from various agencies.
  7. Responsible for recording research overhead and reconciling overhead accounts.

8.       Works closely with the Office of Research on pre-award financial budgets and ensures proper valuation of in-kind contributions included in applications being submitted for funding approvals.

9.       Performs special tasks assigned by the Senior Manager of Accounting Services or Manager of Restricted Funds and Accounting.



  • Honours University Degree (4 year) Majoring in an accounting program.
  • Professional accounting designation


Experience Required

  • Minimum of 3 years of recent, relevant public accounting experience, including a minimum of 1 year experience auditing financial information in a public practice. 
  • Financial statement preparation in a highly computerized environment (university, fund or project accounting experience preferred). 
  • Working knowledge and experience on PC, particularly within a Windows and LAN environment.  Excellent spreadsheet and good keyboarding skills.  Knowledge and experience with computers and software such as MS Office (Word, Excel, Access), Internet, E-mail.  Experience with Colleague and Romeo programs would be considered an asset.
  • Ability to interact professionally and effectively with all/diverse constituencies of the University community, as well as with external contacts.
  • Proven ability to work both independently and as part of a team in a complex and multi-faceted work environment.
  • Strong organizational and professional communication skills.
  • Strong knowledge of budgetary procedures and meticulous attention to detail. 
  • A clear understanding and demonstrated abilities for diplomacy and confidentiality. 


For more information, please visit trentu.ca/employment 
To Apply: Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to jobs@trentu.ca (Microsoft Word or Adobe PDF) no later than Friday, February 9, 2018 at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by a completed Application Form.
Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact humanresources@trentu.ca.

Contact Information

Trent University