In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
NOTE: This position will be primarily working from campus, with 1-2 days optional working from home, depending upon operational needs.
The School of Applied Sciences and Technology is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean and Associate Dean portfolio of the School of Applied Sciences. This position will provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT’s and the Schools’ strategic plans in alignment with NAIT’s Vision, Promises and Values.
As a partner in providing strong administrative support, the scope of your work includes proactively acting on assigned projects, coordinating events, maintaining important external contacts, and supporting/streamlining administrative processes and communications. Due to the nature of this area, the work is very dynamic and requires an administrative professional who thrives in an environment where priorities and activities frequently change. Strong communication skills are necessary and experience working in a MS Teams environment is a strong asset. This position will also coordinate the Dean and Associate Dean’s schedules, travel and information flow to assure effective communications both within NAIT and externally.
In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team!
- Develops key reports and communications on behalf of the Dean’s office; tracks, coordinates and develops key reports including Provost reports, Board of Governors’ report, external stakeholder reports, accreditation reports, etc.
Develops and briefs the Dean/Associate Dean on events and meetings; coordinates and organizes the Deans’ commitments by ensuring their calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.
Performs executive-level administrative functions in support of the Dean/Associate Dean; assures that all purchasing and travel expenses are processed and reconciled.
Manages external relation priorities; supports relationship management on behalf of and with the Dean/Associate Dean; coordinates with Advancement on key contacts.
Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success.
Assists in the administrative functions related to work-integrated learning (clinical practicum and co-op), as required
Skills & Abilities:
- Anticipating and balancing the needs of multiple stakeholders
Advanced skills in the Microsoft Office Suite of programs and Adobe Acrobat
Taking on, and prioritizing, new opportunities with a sense of urgency, high energy, and enthusiasm
Relating openly and comfortably with diverse groups of people
Operating effectively, even when things are uncertain or the way forward is not clear
Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
- Diploma or certificate in a related field
5 years progressively responsible administrative level experience
An equivalent combination of education and experience may be considered
Remuneration: $1,981.94 – $2,589.08 biweekly, plus a comprehensive benefits package. (Classification – Administrative Support VI/ASVI)
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
At NAIT, people matter.
We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.
At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.
What we offer
We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.
NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.
Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.
Health and safety
You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.
Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)
NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to advise if you require any accommodation during the selection process. Please contact us via email at [email protected].
We thank you for your application, however, only those selected for an interview will be contacted.