Salary range: The salary range for this position is CAD $21.57 - $23.83 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.
Come work with us!
Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
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Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members! You can also visit us on Indeed and Glassdoor.
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As a member of an interdisciplinary team, ensures clients and their family members are supported in navigating the health care system.
Performs front desk reception and post vaccination duties by interacting directly with clients at COVID Testing and Immunization Centre (CTIC) and COVID Vaccination Clinic sites. Registers new clients, books appointments and referrals, provides info sheet/video to clients; establishes and maintains charts and chart organization including requests; maintains database(s) and maintenance of electronic client case load, types material utilizing word processing software, processes incoming and outgoing mail, faxes, reports/records and internal and courier documents, and operates office equipment.
- Assists clients to feel safe and at ease through a welcoming, client-centered approach, focussing on client comforts.
Registers new clients, books appointments, answers/directs incoming calls for staff, takes messages, answers routine inquiries and provides information of a general nature regarding the Centre/Clinic, receives visitors, and refers to appropriate areas.
Collects data from various sources, enters data into computerized systems and ensures data is kept up to date. Provides handout and instructional video regarding saline gargle; places provided specimen in designated bin in accordance with established testing and transportation procedures. Gathers, compiles, and retrieves information as required and prints related reports.
Provides administrative duties such as preparing correspondence, reports and documents from handwritten draft, inputs client information, and maintains registers utilizing various software and systems. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients and/or families.
Processes incoming and outgoing mail, faxes, reports/records, internal and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup or shipping as required. Signs for receipt of packages and shipments.
Operates office equipment such as photocopiers, shredders and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to the Manager.
Liaises with staff of health care and social service organizations, as well as general practitioners' offices to provide program-related information.
Cleans and organizes office supply areas in accordance with established procedures, as assigned.
Performs other related duties as assigned.
Education and Experience
Grade 12. Office Assistant Certificate and recent, related experience of six months or an equivalent combination of education, training, and experience.
Skills and Abilities
Ability to communicate effectively, both verbally and in writing.
Physical ability to carry out the duties of the position.
Ability to work independently and in cooperation with others.
Ability to operate related equipment.
Ability to organize and prioritize.
Ability to type.
Knowledge of Business English.
Knowledge of general office procedures.